How We Work
Our Process
From the client mandate to exit management, every engagement follows a structured, transparent and auditable process.
Staffing Model
From Mandate to Exit Management
Mandates From Client
Sourcing
Transfer of Existing Associates
Recruitment
Induction & On-boarding
Statutory Compliance
Attendance & Payroll
Salary Remittance
Reimbursement & Incentives Payout
Exit Management
This staffing model addresses the need for a just-in-time workforce, with professional handling of recruitment, payroll, statutory and benefits administration — a successful combination of recruitment, payroll processing, an in-house technology team, training and HR consulting, capable of managing Pan-India assignments.
Recruitment
Recruitment Process Flow
Client Shares JD in Writing
Headhunting / Portal / Networking / Ad / Database
Shortlisting Based on Specifications
Interviewing & Lining Up for Customer's Round
Final Interview & Feedback from Customer
Salary Negotiation & Offer
Pipeline for Replacement
People Onboarding
Induction & Training
On-Boarding
- Appointment letter & contract signing
- Employees receive joining kit
- Statutory forms
- Code of conduct
- NDA, if applicable
Induction
- About PacificPine HR Solutions and the client
- About the role and responsibilities
- About reporting formats
- About the performance management system
- Information on salary and expense process
- Information on compliance
Project Specific Training
Formal Training
- Client-specific product training
- General training
On the Job
- Continuous follow-up (performance management)
- Corrective actions, in consultation with client
Payroll Process
Payroll Process (can be customised)
26
26th of the month
Client shares attendance details
28
28th of the month
PacificPine HR Solutions shares wage sheet for approval to raise invoice
29
29th of the month
Client approves wage sheet to raise invoice
30
30th of the month
Invoice is raised and soft copy shared with client; hard copy reaches within 24 hours
3rd
3rd of next month
Client releases payment against invoice
5th
5th of next month
PacificPine HR Solutions releases payout to associates
Reimbursement to Associates
Reimbursement Process (can be customised)
10
10th of the month
Associates share expense bills of the previous month
15
15th of the month
PacificPine HR Solutions shares computation sheet based on details shared by client
16
16th of the month
Client approves computation sheet to raise invoice
17
17th of the month
Invoice is raised and delivered to client
19
19th of the month
Client releases payment against invoice
21
21st of next month
PacificPine HR Solutions releases reimbursement to associates
Onboarding a New Engagement
Next Steps
Phase 0
Plan
Phase 1
Due Diligence
- Structure & proposed organization
- Management & organization
- Process monitoring tools
- IT & infrastructure
- Project management plan
Phase 2
Mobilization
- Change management (transition plan)
- Communication plan
- Team augmentation: hire, induct, train
Phase 3
Pre-Transition
- Operational HR service model
- Service level engagement
- Compliance analysis
Phase 4
Transition & Operations
Ready to Start Your Transition?
Talk to us about onboarding your workforce or transitioning an existing team.